Executive Assistant Resume Example & 5 Tips to Writing One

Are you looking for a good executive assistant resume example? If so, you’ve come to the right place. We’ve put together an excellent executive assistant resume sample along with some great tips on writing an effective one.

Executive Assistant Resume Example

(Have trouble reading this resume? You can click on the image or check out the text version below!)

5 Tips to Writing an Executive Assistant Resume

#1 - Utilize a Summary

Every resume should contain a summary which tells the employer a bit about who you are, how you're qualified and why you'd make a great fit for the position. Your summary should contain relevant information that shows the hiring manager why you'd make a good fit for that particular position. As an executive assistant, you may want to point attention to organization, time management and accuracy.

#2 - Focus on Achievements

To capture the attention of a hiring manager you need to point to specific achievements. Many job seekers make the mistake of simply listing out all of their responsibilities. There could be hundreds of other candidates applying for the same position so you really need to stand out from the competition.

This is best done by mentioning specific achievements from previous positions. You should also quantify wherever possible (use numbers).

Here are some examples from our executive assistant resume example:

"Exercised negotiation skills to secure favorable terms and pricing agreements with vendors, hotels, caterers and other service providers, saving at least $XX annually."

"Improved office efficiency by implementing an electronic filing system which introduced additional time-saving measures."

#3 - Keyword Optimization

Most employers today use what's called an ATS (Applicant Tracking System) to automatically screen resumes. These systems are designed to scan your resume and search for keywords, experience and other information that relates closely to what the position is asking for.

Having the correct keywords is crucial for getting past these scans. You should utilize a core competencies section of your resume like the example above to list relevant keywords. This also allows you to easily tailor your resume by swapping keywords in and out. You could look at the job description to get an idea of what keywords you could possibly use.

For example, an executive assistant may use the following skills:

• Event Planning

• Scheduling

• Filing and Organization

• Executive Support

• Appointment Setting

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#4 - Technical Skills

An executive assistant is usually familiar with numerous scheduling and organization programs. Make sure you list out all of your technical competencies in a "Technical Skills" section.

#5 - Professional Development/Organizations

Anything related to professional development should also be listed on your resume. Do you have any certifications? Are you associated with any relevant organizations? If so, be sure to list them on your resume.

If you don't have any certifications or aren't associated with any organizations - you may want to get a move on that.

Here are some great organizations and certifications you can look into:

Executive Assistant Network (EAN)

Executive Assistant Certification – Study.com

National Executive Assistant Association

Executive Assistant Resume Example (Text)

Executive Assistant - Administrative Support - Project Management

Office Management - Scheduling - Multitasking

Executive Assistant Resume Summary Example

A dynamic, personable, bilingual/multilingual Executive Assistant with experience providing exceptional executive-level administrative support, ensuring projects are completed on time and with high confidentiality. Extremely accurate and organized with the ability to perform office management, staff training, meeting planning, budgeting, and data management, while creating a warm, welcoming environment for clients. Dedicated to relieving executives of managing their busy schedules by organizing their calendars, liaising with clients, preparing documentation and planning meetings and events. Proven team player with the ability to work with people at all levels of a corporation.

Selected Highlights

• Supported members of the executive team by promptly and accurately fulfilling administrative and business needs.

• Maintained CEO’s calendar – scheduled appointments, and planned and organized meetings, teleconferences and travel.

• Exercised negotiation skills to secure favorable terms and pricing agreements with vendors, hotels, caterers and other service providers, saving at least $XX annually.

• Improved office efficiency by implementing an electronic filing system which introduced additional time-saving measures.

• Enhanced communication between staff department and executive team, fostering a sense of teamwork and collaboration.

Core Competencies/Skills

• Client/Customer Service

• Executive Support

• Appointment Setting

• Event Planning

• Correspondence

• Filing & Organization

• Database Management

• Research

• Bookkeeping

• Preparing Reports

• Scheduling

• Meeting Coordination

Professional Experience

Company Name - City, State/Country - XXXX – Present

Job Title

• Supported members of the executive team by promptly and accurately fulfilling administrative and business needs.

• Maintained CEO’s calendar – scheduled appointments, and planned and organized meetings, teleconferences and travel.

• Exercised negotiation skills to secure favorable terms and pricing agreements with vendors, hotels, caterers and other service providers, saving at least $XX annually.

• Improved office efficiency by implementing an electronic filing system which introduced additional time-saving measures.

Enhanced communication between staff department and executive team, fostering a sense of teamwork and collaboration.

Company Name - City, State/Country - XXXX – XXXX

Job Title

• Delivered excellent support skills to clients/customers and strictly adhered to all company policies and procedures.

• Provided outstanding and professional client/customer support, receiving high customer satisfaction ratings.

• Established procedures for ensuring accurate coordination of schedules and meetings which increased work efficiency.

• Garnered expertise in database systems to track client/customer information, file confidential records and document financial reports.

• Collaborated with staff members to ensure accurate sample requests, involving, billing and other office duties.

Company Name - City, State/Country - XXXX – XXXX

Job Title

• Handled complex problems and worked with customers to ensure all discrepancies are resolved quickly.

• Listened to the client/customer and analyzed the problem to offer a prompt resolution to ensure loyalty and business.

• Maintained detailed records of billing through reconciliation processes.

• Excelled in greeting guests, typing letters and reports, filing, managing supplies, routing phone calls, preparing blueprints for shipping, and editing specifications.

• Ensured the office was always working at top productivity – managed all mailing and shipping needs, office supplies, filing, scanning and ensured top level customer service at all times.

Company Name - City, State/Country - XXXX – XXXX

Job Title

• Collaborated with peers on multiple, complex administrative projects to exceed all expectations and deliver projects on time.

• Maintained a detailed delivery calendar to coordinate schedules, installation consultations and appointments.

• Captured and entered confidential information into specific files and forms from recorded material.

• Excelled in greeting guests, typing letters and reports, managing supplies, routing phone calls, preparing shipments, and editing documents.

• Functioned as bookkeeper, posting all expenses, handled bank deposits, and reconciled all quarterly reports.

Company Name - City, State/Country - XXXX – XXXX

Job Title

• Aligned with management on weekly postings and master reports to facilitate with oversight for all aspects of composition, editing, and preparation of final copy from draft to distribution.

• Processed monthly expense reports reflecting supporting documents and budget code indexes.

• Designed corporate presentations for meetings and special events.

• Established, automated, and maintained highly efficient filing systems that housed electronic application records, employee communications, and other pertinent files.

• Effectively handled critical projects for top executives with high levels of confidentiality.

Education

Complete Degree Name – Major Complete School Name, City, State/Country: List graduation year if within the last 10 years

Additional Credentials

Technical Skills: Microsoft Office (Word, Excel, PowerPoint, Outlook, Access, Publisher) / Microsoft Visio / Microsoft SharePoint / Adobe Photoshop / Google Docs /  Google Drive / Google Calendar Google Plus / QuickBooks /  Dropbox /  Salesforce /  Printers / Fax Machines / Internet / Scanners / Raisers Edge / Smart Office / Typing Speed: 70 wpm

Professional Development:

Executive Assistant Certification – Study.com

IAAP Certified Administrative Professional (CAP)

IAAP Organizational Management (OM)

Office Administration Certificate

Office Dynamic Training

Organizations

Executive Assistant Network (EAN)

National Executive Assistant Association

IAAP Leading Administrative Professionals

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