Special Events Coordinator Sample
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You’re focused, organized, and always seem to have a zillion things to do at once. But as an Event Coordinator, you thrive on being busy, love achieving goals, and putting a smile on a client’s face when the event you’ve coordinated exceeds all expectations.
And this is exactly what you want your resume to do – showcase achievements, demonstrate all your skills, and maybe even raise a smile or the eyebrows of a hiring manager when they realize just how great you are!
But how to go about this? It’s all here, in this “Event Coordinator Resume Example, Tips & Tricks” guide. Read on to find out what it takes to craft a compelling and informative resume.
How to write a resume
As an Event Coordinator, you’ve probably dealt with many documents that detail health and safety measures, what to do in an emergency during an event, and how to keep guests happy. You’re pretty savvy at reading between the lines, knowing exactly how to act in any given circumstance.
But being familiar with policies, documentation, and the like isn’t going to particularly help when it comes to drafting a resume. Writing a resume for an Event Coordinator requires skill, dedication, and a certain flair with words. It should ideally be either one or two pages in length. Any more, and you’re veering into territory that could bore the pants off a recruiter and cause you to be labeled as grandstanding. And you certainly don’t want to do either of those things!
Laying it all out
Setting out the resume in a clear and easy-to-read format is the first job to do.
Make sure you include the correct headers and sections, including the Professional Summary at the top and Areas of Expertise underneath, which is a list of your key skills.
Within your Career Summary, flesh out your roles from the last 10 to 15 years, and include a Prior Employment section that only details the company name, your job title, and dates employed.
Next up is the Education section. If you have a degree or above, there’s no need to include high school qualifications.
If you have any Professional Qualifications or Professional Training to boast about, add them in with your Education.
Once you have done all of that, don’t forget to proofread your resume. You can’t send out a document that’s littered with errors, whether those are grammatical or spelling mistakes. It portrays a message that you’re sloppy, can’t be bothered, and are happy with second best. Don’t fall into that trap!
Summary paragraph example
The Professional Summary at the top of the resume does exactly that – summarizes your overall qualities to provide a snapshot of you as a professional. Its overarching approach is designed to give the reader a clear impression of what your strengths are and what level you’re at in your career.
Keep it to four or five sentences long in a paragraph format. You can add two or three bullet points if space allows.
Below is an example of an Events Coordinator profile summary:
A personable, proactive, and articulate Events Coordinator with a career focused on building robust relationships while keeping clients at the heart of all decisions. Display initiative and a positive attitude that consistently delivers results. Flourish with increased responsibility combined with the motivation and multi-tasking abilities to meet demanding deadlines.
Demonstrate excellent event organization skills
Hardworking and enthusiastic, keen to learn new skills while being adept at reacting swiftly to changing circumstances
Work experience example
The Career Summary section makes up the bulk of the resume. Below is an example. Note how it’s worded using active verbs while highlighting achievements in a positive way.
Carson’s Events Ltd
Events Coordinator | 2/2020 - 5/2023
Support the booking of an array of events, showcasing persuasive characteristics to close deals on bookings, following site visits, by using a professional and courteous manner. Adopt a calm and logical approach when dealing with any problems or issues, reaching rapid and satisfactory resolutions for all concerned to maintain excellent client and supplier relations. Consolidate inquiries into firm bookings, file details, and offer any advice if needed. Cultivate productive working relations by communicating effectively with suppliers and clients to build a strong rapport and nurture profitable relations. Liaise with suppliers in terms of arrival, setting up, and gathering vital documentation, including PAT testing certificates and risk assessments. Provide a comprehensive events workbook and itinerary that include all timings.
Key Takeaway
Received positive referrals and recommendations with regard to events coordinated, which led to a 15% increase in business
Drove forward on generating sales and promotions
Designed, created, and implemented multiple events that promoted national brands
Event Coordinator resume example
For a more detailed overview of an Event Coordinator resume, check out the full example here:
Name
Title
City, State or Country if international
Phone | Email
LinkedIn URL
SPECIAL EVENTS COORDINATOR PROFESSIONAL
A passionate, imaginative, Special Event Coordinator highly regarded for event planning, marketing, and social media management that supports revenue increases and foster brand awareness within a community. Superior organizational skills, with proven ability to manage multiple projects simultaneously while handling the day-to-day needs of a bustling office. An out-of-the-box thinker who thrives in diverse, collaborative, and fast-paced environment, working with colleagues, clients, and partners to align goals, set strategies and execute projects effectively. Exemplary academic qualifications include a Bachelor of Business Management – Interdisciplinary Studies, Business Marketing & Mass Communication.
CORE COMPETENCIES
Strategic Marketing
Marketing Collateral
Market Research
Customer Relationship Management
Product/ Service Launch
Campaigning
Social Media Management
Project Management
Branding
Communication
Creative Merchandising
Efficiency
PROFESSIONAL EXPERIENCE
Special Events Coordinator
Company Name | City, State | mm/yyyy to Present
Responsibilities
Serve as the program supervisor for seven collegiate sectors across South Carolina, with over 200 students actively involved. Lead the planning and execution of large-scale scholarship mixers, retreats, and events, working with student groups, faculty, and the staff to ensure success. Implement creative thinking skills and marketing strategies to achieve growth of the organization’s online following, with more than xxK current followers.
Develop and strategize charitable events focused on college students and the surrounding communities, raising up to $xxK annually.
Launch a personalized, targeted email marketing campaign to increase community engagement XX%.
Act as a spokesperson for the organization, raising awareness with the media through proactive communication, relationship building, and press releases.
Responsible for logistical, data collection, reporting, and analysis of events/fundraising/donors to ensure we were on target.
Ensure the office is always working at top productivity and on a lean budget.
Special Events Coordinator
Company Name | City, State | mm/yyyy to mm/yyyy
Responsibilities
Developed and produced events for various venues around the city, planning and managing food/beverages, room set-ups, audio/visuals, entertainment, and staff management.
Executed upscale event plans under short time constraints, such as XXX, with up to xxK attendees.
Supported daily administration by answering phones, organizing, corresponding with the public, vendors and partners, budgeting, and shadowing upper-level management for celebrity nightlife events.
Provided crisis management during events and foreshadowed potential problems to eliminate before the event.
Events Specialist
Company Name | City, State | mm/yyyy to mm/yyyy
Responsibilities
Contact center representative for a Satellite Internet provider to assist in client moving process, helping them set up services that meet their needs. Utilized a consultative and customer-focused sales approach when offering and selling products and services to customers, identifying customer needs, and providing solutions to Internet demands for rural areas.
Achieved xx% sales above goal, exceeding expectations, and leading the team.
Maintained a calm and insightful demeanor when helping customer troubleshoot issues and make decisions.
EDUCATION
Complete School Name, City, St/Country: List Graduation Years If Within the Last Ten Years
Complete Degree Name (Candidate) – Major (GPA: List if over 3.3)
Relevant Coursework: List coursework taken (even include those you are planning on taking)
Awards/Honors: List any awards, honors or big achievements
Clubs/Activities: List clubs and activities in which you participated
Relevant Projects: List 2-3 projects you have worked on
Key hard & soft skills for an Event Coordinator
Including soft and hard skills on your resume will massively increase your chances of securing an interview. Not only are they sought after by those hiring managers reading your resume, but their appearance will also help increase your ATS score.
Hard skills are quantifiable and measurable skills that you pick up within your work, such as engineering management for an Engineer or sales generation for a Sales Representative. Soft skills are more intuitive capabilities that you acquire throughout your life, such as teamwork and problem-solving.
Below are some examples that you no doubt already possess as an Event Coordinator. Use them as a guide to inspire you to think up more to add to your repertoire.
Hard skills
Event Management: Event management is the process of creating and maintaining an event throughout its entire lifecycle, from concept to post-event feedback and strategizing.
Supplier Engagement: For your events, you’re going to be relying on suppliers to supply you with stuff. Getting on their good side right from the start is going to reap rewards in the end.
Negotiation: This ties in with building that rapport with suppliers because if you employ firm yet fair negotiation techniques, you could end up with some great deals that you can pass on to your clients. That will certainly gain you some brownie points and could lead to more business!
Soft skills
Organization: Being organized throughout the working day is key to having smoothly run events, whether it’s for an intimate event for 20 people or a massive gathering consisting of over 400 attendees.
Collaboration: Chances are your day-to-day responsibilities include working in conjunction with a whole load of other individuals or teams. Getting them to pull together in the same direction is vital in order to get things done, so collaboration is key to the position of an Events Coordinator.
Communication: If you can’t articulate exactly what you want from suppliers, or get across the finer details of the event to clients, you’re going to miss out on a lot of business. The key is to project a combination of personable qualities with a determination and drive that ensures tasks are completed on time.
Summary and last words
Writing a resume is so different from your day job as an Event Coordinator. To sum it all up, you need to:
Stick to one or two pages in length
Ensure the resume is clear and concise
Include contact details where they are easy to spot (i.e., right at the top of the first page)
Use as many ATS-friendly keywords and phrases as you can, without falling into the trap of keyword stuffing
Proofread, proofread, proofread
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